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atc:asp_in_sap

Data Extraction from SAP

The users must have the authorization to Tcode either /incasp/cockpit with e-Invoice Tab or direct T-code access /incasp/einvmonitor, which is displayed as below 600px

The user must select, which type of documents to be extracted and provide the inputs like Company Code, Business Place, Creation Date, Posting Date

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The extracted data will be displayed below, which is just for reference.

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The user must navigate to e-Invoice Monitor, by clicking on the e-Invoice Monitor button. Please provide the same inputs, which are given during the data extraction process

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The user can view all the data extracted as shown below and then e-Invoice activities can be initiated, like, Generate IRN, Cancel IRN, Get IRN Latest Updates, Generate EWB with IRN …….

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The user can click on Unique IRN button, and select an option to perform actions like

  • Authorize IRN - To generate IRN
  • Authorize IRN and Generate EWB - To generate IRN & EWB
  • Generate EWB with IRN - To generate EWB with IRN as a reference
  • Generate b2c qr code - To generate QR Code for B2C documents, with given UPI details

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The user can click on EINV Actions button, and select an option to perform actions like,

  • Cancel IRN - Cancel the generated IRN and this action must be performed within 24 hours from IRN generation time
  • Delete Document - If the user wants to extract the data again, then using this option the document from the e-Invoice monitor can be deleted. Please make sure that IRN or EWB for that document is not generated
  • e-Invoice Latest Updates - The user can get the latest updates on IRN using this option. This action must be performed within 48hours from IRN generation time
  • Get IRN by Document Number - If the user has generated the IRN through Offline Tool, Direct E-Invoice Portal Login, using this option, the user can get all the IRN details, and EWB details(if any). This action must be performed within 48hours from IRN generation time
  • Update IRN Number manually - If the user has generated the IRN through Offline Tool, Direct E-Invoice Portal Login, and wants to update in SAP, the user can choose this option and update the IRN manually

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The user can click on the EWB Actions button, and select an option to perform actions like,

  • Update Document-Transporter Details - Vehicle details will be updated internally
  • Cancel e-Way Bill - Cancel the generated EWB and this action must be performed within 24 hours from EWB generation time
  • Extend e-Waybill Validity - If the validity of the e-waybill is about to expire and the goods are not delivered on time,

the user can choose this option and extend the validity of EWB based on the remaining distance to be traveled.

  • EWB-Latest Updates - The user can get the latest updates on EWB using this option
  • Update Transporter ID - The user can assign a Transporter ID(GSTIN of Transporter), for the generated EWB

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The user can take the printouts as well from the e-Invoice Monitor

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We have provided a few editable fields in the e-Invoice Monitor, where the user can change the values as per their requirement. Please note, these changes will not be reflected in the standard SAP tables.

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The user can look into the item level details, IRN Details(If available) by clicking on Display button,

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On clicking the option Display Line Item, all the item level details will be displayed as below,

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On clicking the option Basic Details, IRN details will be displayed which is similar to QR Code data,

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Off-line e-Invoice Generation Mechanism:

The user can download the document to CSV or JSON file and upload them to the ASPTAX Portal/e-invoice portal (https://einvoice1.gst.gov.in/), then perform e-Invoice activities.

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In the case of uploading data to the e-invoice portal From SAP, the following steps are to be performed:

  • login with the Client GSTIN e-invoice credentials.
  • Upload the JSON file generated from SAP.
  • Download the response file from the e-Invoice portal.
  • Upload back the response file to SAP System in the e-Invoice monitor screen
  • Now the QR code would be visible on the respective printouts in SAP.
Last modified: 2023/02/02 19:22 by admin