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atc:ewaybill

E-way Bill Management

Under the new taxation system in India, E-way Billing is an electronic way of bill, which must be generated for every movement of goods, for which the value of goods is more than 50,000 INR and distance beyond 10 KMS. E-way billing system will be implemented nationwide for inter-State movement of goods on a compulsory basis and be effective from 1st February, 2018.

The E-way bill has to be be generated by the consignor (i.e, seller) or the recipient (i.e, buyer) who is moving the goods with transportation which is hired or in-house or any other medium of transportation (i.e, Airways/Waterways/Railways).

Note: In case of an unregistered person moving the goods to registered person, it is the responsibility of the transporter to generate the E-way bill and fill Transporter ID (Unique number generated while registering)

  • The E-way bill has to be generated when,
  • Supplies are made(i.e, Sales)
  • Transfer of goods(i.e, Branch transfer within Organization)
  • Exchange of goods

Features of E-way billing in ASPTAX

  • User can upload data using Data Load
  • User can Generate E waybill/Cancel E waybill/Update Vehicle Details(Part B)/Generate Consolidated E waybill/Get Updated E waybill/Update Transporter ID/Extend E waybill validity/Regenerate Consolidated E waybill/Multiple Vehicle Movement/
  • User can track the history of all E waybill(s) and actions performed
  • User can maintain Transporter Master
  • User can maintain Address Master ( My Address Book and Customer/Vendor Address Book)

E way Bill Dashboard

The user can have a track of all actions performed on e-Waybill from the Dashboard's Timeline.

Note: Navigation to EWB Dashboard page (Left Menu: Dashboard –> EWB Dashboard)

Last 3 Days Statistics

The user will be given count of EWB actions(Generate EwayBill, Generate Consolidated EwayBill, Cancel EwayBill, Reject EwayBill, Update Vehicle, Download Consolidated EwayBill, Download EwayBill, Download GSTIN EwayBill.) performed for previous week on daily basis.

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Monthly Statistics

The user will be given count of EWB actions performed (Generate EwayBill, Generate Consolidated EwayBill, Cancel EwayBill, Reject EwayBill, Update Vehicle, Download Consolidated EwayBill, Download EwayBill, Download GSTIN EwayBill. ) for a month.

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Timeline

Any action(Generate EwayBill, Generate Consolidated EwayBill, Cancel EwayBill, Reject EwayBill, Update Vehicle, Download Consolidated EwayBill, Download EwayBill, Download GSTIN EwayBill) performed will be displayed in the timeline with username and action.

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E way Bill Credentials

For every user who are using ASPTAX for generating E way Bills, have to maintain their E way Bill credentials. These credentials are to be generated(for every Business Place) by registering themselves with GSP in the NIC website.The same credentials must be saved in ASPTAX.

  • Login to ASPTAX application
  • Select the Business Place
  • Click on Organization Details from left menu
  • Click on Vehicle icon under Actions
  • Enter Username and Password

The user can,

  • View the password by clicking on “?” icon and
  • Check authorization of the credentials, click on “Test” button
  • Reset Credentials, click on “Reset” icon

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Data Loads

Uploads

ASPTAX Application is providing 2 options to upload e-Waybill data to its application and start performing all e-waybill actions like EWB Generate, EWB Cancel, Update Part B, etc…

The user can now select the template, start filling all the data and upload the same to ASPTAX Application using data loads.

What Templates are Available with ASPTAX

The User can now select the sample template as per the options provided,

  • EWB Supply Details Offline - This template is similar to the NIC e-Waybill Offline Utility Tool format and makes the user a much easier approach(whoever is used to NIC - EWB Offline Utility Tool) to fill in the information. We are also providing proper validation mechanism as per NIC e-Waybill
  • EWB Supply Details - This template is designed by ASPTAX, which is aligned with all the validation mechanisms as per NIC e-Waybill

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Once the data loads are done,

  • Without Errors - The user can view the uploaded data in Supply Details section under Eway Bill Management from the left menu
  • With Errors - A downloadable error file link will be available(Click on Dataload Job Log View), the user can click on the link which will download the error file. This Error File has a detailed description of what went wrong in this sheet which you have uploaded

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Supply Details

Now, the user needs to click on E-way Bill from the left menu under E-way Bill Management. Select the period from drop-down which will display all the documents for Outwards and Inwards

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The user needs to select period where all the data will be displayed separately as Inwards and Outwards sections. Click on Outwards or Inwards to view all the documents uploaded through CSV file.

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  • Ready - Document which are all set for generating E way Bills
  • Pending - Documents are missing with Transporter details
  • Generated - Documents for which E way Bill No, E way Bill Date (Generated Date), E way Bill Validity Date are created
  • Cancel - Documents for which E way Bill No, has been cancelled
  • Error - Documents for which NIC has thrown errors while generating E way Bill(s)

The document count will be displayed and clicking on count the user navigates to list view, from where action to generate E way Bill(s) can be performed.

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Also, the uploaded document can be viewed in detailed by just clicking on Document No.

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Update Address

The User can update From Address or To Address for a document which are in Ready/Pending state.

Outward Supplies

Updating “From Address” for Outward Supplies documents,

  • Select the document(s) and click on checkbox(es)
  • Choose “Update From Address” option from Bulk Actions drop down

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  • A popup with all the address which are under “My Address Book” will be displayed
  • Select an Address and click on “Save Address” button

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Updating “To Address” for Outward Supplies documents,

  • Select the document(s) and click on checkbox(es)
  • Choose “Update To Address” option from Bulk Actions drop down

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  • A popup with all the address which are under “Customer/Vendor Address Book” will be displayed
  • Select an Address and click on “Save Address” button

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The user is restricted to update the address for the documents(Outward Supplies) whose GSTIN's are different. A warning message will be displayed if any such action is performed.

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Inward Supplies

Updating “From Address” for Inward Supplies documents,

  • Select the document(s) and click on checkbox(es)
  • Choose “Update From Address” option from Bulk Actions drop down

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  • A popup with all the address which are under “Customer/Vendor Address Book” will be displayed
  • Select an Address and click on “Save Address” button

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Updating “To Address” for Inward Supplies documents,

  • Select the document(s) and click on checkbox(es)
  • Choose “Update To Address” option from Bulk Actions drop down

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  • A popup with all the address which are under “My Address Book” will be displayed
  • Select an Address and click on “Save Address” button

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The user is restricted to update the address for the documents(Inward Supplies) whose GSTIN's are different. A warning message will be displayed if any such action is performed.

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Generate E way Bill(s)

Navigate to Supply Details from left menu and click on the count under 'Ready'. Now, select the document(s) for which E way Bill Number has to be generated.

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  • Once the E way Bill(s) are generated all the E way Bill Number, E way Bill Date, Validity Date will be displayed as below,
  • If there any error(s) from NIC while generating E way Bill Number(s), please move the cursor to the icon, which will display the error message from NIC

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NOTE: The user will be receiving an email with E way bill as a PDF attachment after every E waybill generation.

Clicking on E way Bill Number, a detailed view of E way Bill will be displayed. This has E way Bill Details, Address Details, Goods Details, Transporter Details and Vehicle Details.

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The E way Bill Details popup also has actions like Update E way Bill, Cancel E way Bill from action cog and Print E way Bill button

  • Update E way Bill - When the transporter details are modified by transporter(third party), using this option the updated details will be fetched
  • Cancel E way Bill - When the order has been Cancelled/Duplicated, this E way Bill can be cancelled from here
  • Print E way Bill - The E way Bill generated, can be printed as a hard copy as per NIC standards.

Apart from this, the user can also regenerate the E waybill(s) for Cancelled E waybill(s) and Error Document(s).

  • Navigate to Supply Details from left menu
  • Click on the count under Cancel or Error columns
  • Click on the action cog and select Regenerate E waybill option

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In very rare cases such as, Network connectivity issue or any problem with NIC portal server for API calls, the user can download the document into JSON format and upload the same in NIC portal for generating E waybill(s) in bulk.

  • Navigate to Supply Details from left menu
  • Click on the count under Ready or Pending columns
  • Select document(s) from the list view
  • From Bulk actions, choose the option 'Generate JSON'

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Delete

Navigate to Supply Details from left menu and click on the count and select the document(s) which do not required E way Bill Number to be generated and select 'Delete' from bulk actions

Add/Edit Transporter Details

Navigate to Supply Details from left menu and click on the count under 'Pending'. Now, select the document(s) for which Transporter details are to be Added or Updated.

The user can either click on truck icon or select the check box, choose “Add/Edit Transporter Details” from bulk actions drop down.

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Now the user will be displayed with a popup where details like the Distance, Transporter Doc No., Transporter Doc Dt or Vehicle Number must be entered and click on 'Save' button

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NOTE: All these actions can be performed for a Single Document or Multiple Documents(from bulk actions).

E way Bill

This section gives the user an overall count of E way Bill(s) Generated, Cancelled and Error for both Inwards(Purchases) and Outwards(Sales).

A click on the count will display a list view all the documents.The user can perform 'Cancel E way Bill', 'Update Part-B details' (Transporter Details)and 'Generate Consolidated E way Bill' for the E way Bill Numbers which are generated in the section “Supply Details”

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Update Transporter

The user can now update Transporter ID,

  • Click on gear icon under Actions column
  • Select “Update Transportation” from action cog

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A Popup appears, where the User has to enter Transporter's ID(i.e, GSTIN), as shown below.

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Who can update the Transporter ID

  • If Transporter ID is available, the Transporter can only update the Transporter ID.
  • If Transporter ID is NOT available, the User/Transporter can update the Transporter ID.

NOTE:

  • If Transporter ID is available, only the Transporter can, Update Vehicle Details(Part B)/Extend E waybill validity/Update Transporter ID

Documents History

The user can now track every E waybill action(s) performed against a document. The document can either be from external source(like SAP ECC) or uploaded directly to ASPTAX cloud application.

If the document is received from an external source(like SAP ECC), the history of all E waybill action(s) performed against this document can be tracked in ASPTAX cloud application,

  • Selecting the Document by clicking on checkbox
  • Choose “Related Docs” from action cog

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  • A popup with all the action(s) performed will be displayed

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The user can also perform “Cancel” E waybill action from this popup.

EWB History

If the document is uploaded through CSV, the history of all E waybill action(s) performed against this document can be tracked in ASPTAX cloud application,

  • Selecting the Document by clicking on checkbox
  • Choose “EWB History” from action cog

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  • A popup with all the action(s) performed will be displayed

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Update Vehicle Details (Part B)

Navigate to E way Bill from left menu and click on the count under 'Generated'. Now, select the document(s) for which Update Vehicle action has to be performed.

The user can either click on truck icon (under Actions) or select the check box and perform bulk action.

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Now the user will be displayed with a popup where details like the Reason for Update Vehicle, Remarks,Vehicle Number(Break Down), Truck Driver Number,Transport Doc No and Transport Doc Date for Air/Rail/Ship modes (Due to Transhipment)are to be added and click on 'Save' button.

By providing 'Truck Driver Number', an SMS will be delivered to that particular contact number on successful update of part B.

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When the Part B details are updated, these can be tracked by clicking on E way Bill Number, which opens a popup.In the popup, scroll down to 'Vehicle Details' and check the updated status.

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NOTE: All these actions can be performed for a Single Document or Multiple Documents(from bulk actions).

Cancel E way Bill

Navigate to E way Bill from left menu and click on the count under 'Generated'. Now, select the document(s) for which cancel action has to be performed.

The user can either cancel E waybill from action cog or select the check boxes for multiple documents and perform bulk action.

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Now the user will be displayed with a popup where details like the Reason for Cancelling, Remarks are to be added and click on 'Submit' button.

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The cancelled E way Bill document will be displayed as below,

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NOTE: All these actions can be performed for a Single Document or Multiple Documents(from bulk actions).

Generate Consolidated E way Bill

Navigate to E way Bill from left menu and click on the count under 'Generated'.

Select the check box(es) for which consolidated E way Bill has to be generated (i.e, Single vehicle with multiple consignments) and select the option 'Generate consolidated E way Bill' from bulk actions and click on 'Apply'.

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Now the user will be displayed with a popup where details like the From Place, From State, Trans Mode and Vehicle Number or Transporter Doc No, Transporter Doc Date are to be added and click on 'Generate' button.

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NOTE: All these actions can be performed for a Single Document or Multiple Documents(from bulk actions).

Multiple Vehicle Movement

Now every user can initiate the multiple vehicle from ASPTAX i.e, for the goods to reach its final destination. The mode of transportation can be changed or be the same.

Example: Consider, Goods from “A” have to reach destination “C” and it is not possible by Airways. The goods reach “B” first through Airways and from there goods are being sent to final destination “C” through Road.

Process for Multi Vehicle Movement

  • Step-1: Firstly, generate an E-waybill for goods being transported to “C”.
  • Step-2: After reaching “B”, now initiate multiple vehicle by entering some data (“From”, “To”, Quantity, Unit of Measure, Reason and Remark). A group will be created once the details given here are submitted.

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  • Step-3: Now update Part B details for the same E-waybill generated in Step-1, by clicking on “Update Multiple Vehicle” from action cog.

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  • Step-4: Select the group(created in Step-2), enter the part B details and click on “Submit” button.

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The user can add new entry vehicle i.e, any number of new vehicles can be added or current vehicle can be updated as well for the given quantity of goods.

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Also, the user can create any number of groups and update part B.(i.e, follow from Step-2 to Step-4 – This is for multiple destinations)

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Consolidated E way Bill

All the consolidated E way Bill(s) generated from the section “E way Bill” will be displayed here.

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Click on Consolidated E way Bill Number will give the user an option to print the document

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Click on Actions, will give the user all the list of E way Bill Numbers and its documents which are under the current Consolidated E way Bill.

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Master

Transport Master

Here, the user can maintain transporters details which makes the work more easy while providing the transport information. The user can Add and Delete the transporter details, whenever necessary.

The user can add transporter details individually or in bulk using CSV upload.

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Address Master

My Address

Here the user can add any number of addresses against a GSTIN, also maintain a default address(i.e,Primary Address) and other addresses as secondary.

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For example, If a Business Place in a State has plants in different locations. Main Business Place can be made as Default and each plant's address can be maintained here as secondary address.

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NOTE: The User can always Edit Primary Address and Secondary Address

Customer / Vendor Address

The User can also maintain, Customer/Vendor Primary Address and Secondary Address against a GSTIN.

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Procedure to Add Address

The user can either add Address in bulk, by uploading a CSV document or Add Address Individually.

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For Bulk Upload,

  • Please click on the link “Download File Template”
  • Fill in the details in downloaded sample template
  • Browse the file
  • Click on “Upload Data” button

For Adding address individually,

  • Click on “Add Address” button
  • Fill in the details
  • Click on “Submit” button

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Download From NIC

The user can download all the data from NIC from this module.

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To the right top click on action cog and click on “Download From NIC”

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Whether the EWB is generated from ASPTAX or any other source(NIC,Offline Tool…) OR EWB generated against your GSTIN or EWB rejected by others, all this data can be downloaded.

Select the Date Range (From Date & To Date)

Select Type can be as below,

  • EWB by other party - If any EWB's which are generated against my GSTIN, will be downloaded.
  • EWB generated by me - If EWB's are generated(Consignor) through ASPTAX, NIC Portal, all those will get downloaded from NIC Portal
  • EWB rejected by others - If any EWB's are rejected,all those will get downloaded from NIC Portal

Download Type Can as below,

  • Sumamry(EWB Details) - Only header data from NIC will get downloaded
  • Detailed(Document Details) - All the Header, Items and Vehicle details will get downloaded

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The request for download status can be tracked by clicking on … “View Active Jobs”

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Once the jobs are successful, click on Download Status (from Action Cog) to track the status of download from NIC for each date

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600 - indicates the data has not been downloaded from NIC

600 - indicates the data has been downloaded from NIC

600 - NO download request has been generated

The user can view all the downloaded data from NIC, just by providing some inputs as below,

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The displayed data can be downloaded to an excel sheet,

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EWB Vs GSTN Reconciliation report

The users can now download and compare the GSTR1 Vs EWB data(also, vice-versa).

Pre-requisites:

  • Subscription with ASPTAX cloud
  • Login credentials for ASPTAX Cloud Portal
  • GST Credentials for Downloading GSTR1 data
  • EWB Credentials for Downloading EWB data

Where to Download in ASPTAX Portal ?

Once the user has logged in to ASPTAX Portal, navigate to a Businesss Place.

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From Left Menu, under E-way bill Management kindly click on GSTN Vs EWB Reconciliation.

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Now, click on “Generate Report” button(right top).

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A popup will be displayed where the user needs to, Select

  • Report Type - EWB Vs GSTR1
  • Year - If the user wants to download data for a complete Financial Year
  • Month - If the user wants to download data for a particular Month in a Financial Year

then click on 'Generate' button(A back-ground job will be scheduled and will be completed within 5 minutes).

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To track the download status, please click on more button(right top, beside Generate Report button).

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Once the job is successfully done, please select the Fin year, Report Type and click on 'Submit' button.

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A entry with downloadable excel will be available. The excel sheet has comparison view for GST Documents, EWB Documents.

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The fields Document Number, Document Date, GSTIN, Place of Supply, Total Value, Taxable Value, IGST, CGST, SGST will be compared and be categorized as,

  • Match - If all the above fields in both GST and EWB are same
  • Mismatch - If any one field on the mentioned above fields do not match
  • Available in GST - Data is available in GST, but not available in EWB
  • Not Available in GST - Data is available in EWB, but not available in GST
  • Duplicated/ -

NOTE: Till April 2019, there was a possibility to generate multiple EWB numbers for a single document number. In this case, when GSTR Vs EWB report is generated, all the EWB numbers(including Duplicates) will be downloaded and are categorized as *

  • Duplicated/Matched - Different EWB Numbers for same document and all the fields are same
  • Duplicated/Mismatched - Different EWB Numbers for same document and any one field on the mentioned above fields do not match
  • Duplicated/Available in GST - Different EWB Numbers for same document, but not available in EWB
  • Duplicated/Not Available in GST - Different EWB Numbers for same document, but not available in GST

Get Data From NIC

The users can now get the data of EWB Numbers directly from NIC just by giving the EWBs by separating them with “,”.

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The users can navigate to the “Get Data From NIC” from the left pane under E-Way Bill Management.

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With a glance the users can get all the details from the EWB numbers. The entire data can be downloaded to an excel sheet by clicking on “Export to Excel”.

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EWay Bill Multi Challans

This feature is used when the consignment of one e-way bill has to be moved in multiple vehicles from trans-shipment place. This option is available under E-Way Bill Management.

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The document number whose IRN had been generated is entered in the “Document Number” field and then hit “Submit”. The 'E-Invoice Document Data' is then populated into the respective fields.

To add the new vehicle details, click “Add New E-way Bill”.

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Fill in the details of the new vehicle and hit “Submit and Generate” button to generate the EWB number for the new vehicle.

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The “E-Way Bills data” has the details of the new vehicle from where the EWB number is generated.

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E-way Bill Settings

Please click EWB Settings for more information

E-way Bill Reports

Please click EWB Reports for more information

E-way Latest Updates

Last modified: 2022/02/18 21:09 by admin