ASPTAX SAP User Manual
Objective of this document is to understand the capabilities of ASPTAX SAP Integration Kit and using the different features available to integrate SAP with ASPTAX cloud and file the GST returns.
SAP users who are going to use ASPTAX to file the GST Returns
Accounting department users supervising the GST returns process
Admins who are going to configure and manage the ASPTAX Integration
Knowledge on using SAP Business Suite
Sound knowledge of Sales & Returns Process
Sound knowledge of Procurement Process
Sound knowledge of FI Process
Understanding of GST Returns Process
Understanding of Indian Accounting System
Following integration modes are availble and based on the customer choice the integration mode will be enabled.
- REST Service based integration between SAP and ASPTAX Cloud
based integration to upload the file to ASPTAX FTP
- Download the data files to AL11 directories from which OS
jobs will upload the file to ASPTAX FTP
Communication Framework (FTP/LOCAL)
Deploy /INCASP/ Code
Import the added request into the queue from the above step
Getting started with ASPTAX SAP Integration
All the features of ASPTAX SAP Integration Kit are accessible from the transaction code “/N/INCASP/COCKPIT”
Note: Dashboard is enabled with the time to time returns updates only for the API integration mode customers.
Note: Document history will be updated with the actions on the documents as per the events occurred in the selected mode of integration like FTP / API / LOCAL etc…
- Error while saving the document to ASP or GST
- In Progress
- Yet to be uploaded to ASP
- Document Submitted / Filed
Note: Currently these classification updates from ASPTAX cloud to SAP are limited to API integration option only.
Document amount columns highlight the document value, GST amounts, Nil, Exempted, Non-GST amounts details. These figures will be useful to compare the totals with the ledger totals for the accuracy of data extraction.
Using the “Download”
option in the ALV toolbar, data can be downloaded in the import format of ASPTAX cloud application.
Using the “Display Item”
option in the ALV toolbar, all the item level data of a document can be viewed.
Using the “Delete”
option, any unwanted documents which are extracted can be deleted before sending to the ASPTAX Cloud or Delete any document which is extracted with the wrong data and re-extract that particular document.
is used to refresh the latest status of the documents. This is more useful in the API
integration mode to refresh the latest status of the documents.
an option is used to process the selected data to ASPTAX Cloud as per the configured communication mode (FTP
/ LOCAL / API
“Get Batch Status”
option is used to download the latest status of the documents submitted in a batch. This option is applicable only for the API
“Mismatch Summary Report”
navigates to the reconciliation report of the selected period. This will download the reconciliation data from ASPTAX cloud and made available in SAP for the users to easily perform the reconciliation activities. This feature is applicable only for the API
Company Code / Business Place / Fiscal Year are mandatory to extract the data
Creation Date: Consider the date range in which the documents are created in SAP
Posting Date: Consider the documents specific to a posting date range within the creation the creation date range
Billing Document Number: This will be useful if it is required extract / re-extract sales document data for a specific document range only.
Accounting Document Number: This will be useful if it is required extract / re-extract a direct FI documents data for a specific document range only.
Outward Supplies - Category of documents related to outward supplies that are required to be extracted
Inward Supplies - Category of documents related to inward supplies that are required to be extracted
Extracted data can be viewed from the ASPTAX Monitor.
This program will be scheduled in the background to extract the data periodically. Based on the volume of data, periodicity will be determined.
Upload Data to ASP
Data Upload report is useful to upload the data from the ASPTAX Tables to ASPTAX Cloud using the customer choice of communication mode (API
Download Batch Status
Download Batch Status report will be used to download the latest status of the data upload batch submitted to the ASPTAX Cloud. Currently, this program is enabled only for API
based integration and in future releases, it will be enabled for other modes of integrations as well.
Download ASP Document Status
Program to download the latest status of documents from ASPTAX Cloud. This program is enabled only for API
integration mode and will be enabled for other modes of integration in future releases.
Download Return Status
This will download the latest status of the returns in ASPTAX cloud and update in SAP. This report is available in API
integration only and will be enabled in other modes in coming releases.
Download ASP Modification Summary
Download Filing Summary
ASP Document Status Report
Mismatch Summary Report
This report is useful to perform the reconciliation of mismatches from SAP. This report works only in the API
Counterparty Summary Report
State Summary Report
GST Tax Ledger
ODN Number Series
GSTR Summary Reports
These reports are used to view the summary of past filings and drill down information of the selected filing.
Specific type of documents of a given period, company and business place can be deleted using this program.
This program is a password protected program to avoid unwanted deletions. The password can be obtained by raising a support ticket to ASPTAX.
Customer / Vendor Master Data Copy Report
This report is useful to copy the customer or vendor master data modifications to the extracted data. For example, invalid GSTIN is reported by ASPTAX cloud or GSTN then it is required to be modified at customer master level and reprocess the updates using this program.
Onboarding a business place for data synchronization
Generate API Keys for the Cloud Business Place
Copy the API Key and Secret Generated
Copy the business place id
Map the Business Place ID in the ASPTAX Configuration
Maintain the Business Place API
Key and Secret which will be used for all the communications with ASPTAX Cloud
Maintain <BPID_USER> with the API key generated above
Maintain <BPID_KEY> with the API Secret generated above
Data Synchronization Process Steps
Uploading data from SAP to ASPTAX
Extract the data as mentioned in the ASPTAX Data Extraction Program
Verify the extracted data from ASPTAX Monitor
Upload the data to ASPTAX cloud using the Upload Program
In the case of inconsistencies in SAP data and would like to process the data manually then “Download” the data from ASPTAX Monitor. Process the downloaded data and load to ASPTAX cloud using the CSV upload option.
Refer the data load job log in the ASPTAX portal for the update on the data load initiated
Correcting the Invalid GSTIN Errors Process
Get the set of documents which are in error due to invalid GSTIN from ASPTAX Monitor by keeping a filter on status for error (this option is for API
integration customers). Other integration mode customers, requires to download the error files from ASPTAX Cloud and prepare the erroneous Customer GSTIN list.
Correct the GSTINs with the valid GSTINs in customer master data (XD02 etc…)
Run the customer master update report to update the modifications back to extracted data.
Go to ASPTAX Monitor, keep the ALV filter on customers with the erroneous GSTIN.
Select all the filtered data and click on process data to update the selected documents again to ASPTAX cloud.
This will overwrite the existing data of the selected documents in ASPTAX cloud and the data is ready to upload to GST servers.
Reprocessing of data
Delete the data from ASPTAX cloud using the bulk delete option
Delete the data from SAP using ASPTAX Monitor or using the deletion program
Re-extract and upload the data again as mentioned in the data processing section
Deleting the unwanted data